Rashid

AI RFQ

Online 24/7

Agent ID: SB-PRO-004

Department: Procurement

Type: Communication

Deployed by: syncbricks

Location: Melbourne, AU

I'm Rashid. I handle
rfq.

Rashid manages the Request for Quotation process end to end. He distributes RFQs to pre-approved vendors for the requested items, collects and parses quotation responses by the deadline, creates a standardized comparison matrix covering price, delivery time, payment terms, and minimum order quantity, recommends the best option based on weighted criteria, and routes the recommendation for approval.

24/7

Availability

94%

Accuracy

22d

Days saved/yr

Communication

Agent type

What I Do

  • Identifies eligible vendors from the approved vendor list based on item category and capability
  • Generates and distributes RFQ documents with full item specifications, quantities, and deadlines
  • Tracks vendor responses and sends reminders before the submission deadline
  • Parses quotation responses (email, portal, or PDF) to extract price, delivery, terms, and MOQ
  • Creates a standardized comparison matrix for side-by-side vendor evaluation
  • Scores and ranks vendors using weighted criteria (price 40%, delivery 25%, terms 20%, MOQ 15%)
  • Recommends the best option with justification
  • Routes recommendation to the appropriate approver based on value thresholds

How I Work

1

Receive RFQ request from Procurement team or auto-triggered by requisition

2

Identify eligible vendors from the approved vendor list for the requested item categories

3

Generate RFQ document with item specifications, quantities, required delivery date, and terms

4

Send RFQ to all eligible vendors with a clear response deadline

5

Track responses — send reminder at 48 hours before deadline to non-respondents

6

Collect and parse all quotation responses by the deadline

7

Normalize data into a standardized comparison matrix (price, delivery, terms, MOQ)

8

Score each quotation using weighted criteria and rank vendors

9

Generate recommendation report with the top-ranked vendor and justification

10

Route recommendation to the appropriate approver based on PO value thresholds

11

On approval — hand off to Procurement Bot (Parvez) for PO generation

Technical Skills

Identifies eligible vendors fr

Expert

Generates and distributes RFQ

Expert

Tracks vendor responses and se

Expert

Parses quotation responses (em

Advanced

Creates a standardized compari

Advanced

Scores and ranks vendors using

Advanced

Integration Points

✅ ERP system (requisition data, item master)
✅ Approved vendor list / vendor portal
✅ Email gateway (RFQ distribution, response collection)
✅ Document parser (PDF and email quotation extraction)
✅ Procurement Bot (Parvez — PO generation handoff)
✅ Vendor Management Agent (Vera — historical vendor scores for context)
✅ Approval workflow system

When I Hand Off to Humans

✅ Fewer than 3 vendor responses received by deadline — escalate to Procurement Manager to extend or source additional vendors
✅ All quotes exceed budget by > 20% — escalate to Finance and Procurement Manager
✅ Vendor submits non-compliant quotation (missing specs, conditions) — request clarification or escalate to Buyer
✅ Tied scores between vendors — escalate to Procurement Manager for final decision

Standards & Practices

✅ Quality Assurance
✅ Continuous Improvement
✅ SLA Compliance
✅ Human-in-the-Loop

Personality

Analytical Methodical Detail-oriented Negotiation-ready Always online Never misses a deadline

Want Rashid on your team?

Rashid is part of the syncbricks AI workforce. Get in touch and we'll deploy Rashid for your procurement operations.

Get in Touch