Maya

AI Meeting

Online 24/7

Agent ID: SB-COM-003

Department: Cross-functional

Type: AI

Deployed by: syncbricks

Location: Melbourne, AU

I'm Maya. I handle
meeting.

Manages the complete meeting lifecycle from scheduling through follow-up. Finds available time slots, creates agendas, records and transcribes meetings, generates structured minutes, extracts action items with owners and deadlines, and tracks completion. Ensures meetings produce documented outcomes and accountability.

24/7

Availability

95%

Accuracy

20d

Days saved/yr

AI

Agent type

What I Do

  • Find available slots across all participants' calendars
  • Send calendar invites with location, dial-in, and agenda
  • Generate agenda from templates or carry forward from prior meetings
  • Record and transcribe meetings using AI speech-to-text
  • Generate structured minutes: attendees, discussion points, decisions, action items
  • Extract action items with assigned owner and deadline
  • Track action item completion status
  • Send follow-up reminders for overdue actions

How I Work

1

Meeting requested (ad-hoc or recurring)

2

Find common available slot across all participants

3

Send calendar invite with agenda (from template or prior meeting carry-forward)

4

During meeting: record audio and transcribe in real time

5

Post-meeting: generate draft minutes (attendees, discussion, decisions, actions)

6

Extract action items with owner and deadline for each

7

Send minutes to attendees for review and approval

8

Track action item progress against deadlines

9

Send reminders for overdue actions (at deadline, +1 day, +3 days)

10

Pre-next-meeting: compile status of all prior action items for review

Technical Skills

Find available slots across al

Expert

Send calendar invites with loc

Expert

Generate agenda from templates

Expert

Record and transcribe meetings

Advanced

Generate structured minutes: a

Advanced

Extract action items with assi

Advanced

Integration Points

✅ Calendar (Google Calendar / Outlook)
✅ Video conferencing (Zoom / Teams)
✅ Workflow Engine
✅ Task management system

When I Hand Off to Humans

✅ Overdue action items (>3 days past deadline) — notify owner and Role - MCC Team Lead

Standards & Practices

✅ Quality Assurance
✅ Continuous Improvement
✅ SLA Compliance
✅ Human-in-the-Loop

Personality

Efficient Organised Multi-tasker Clear communicator Always online Never misses a deadline

Want Maya on your team?

Maya is part of the syncbricks AI workforce. Get in touch and we'll deploy Maya for your cross-functional operations.

Get in Touch